Completing camper forms in a timely manner is one of the most important things parents do prior to sending their children to camp. We use the information on these forms to prepare for your child and ensure that they have the most successful camp experience possible. Camper forms are due by April 1. If you register after April 1, please submit them to us within 10 days of registering. Campers without completed forms will not be able to board the buses for camp in June or July.
All forms and instructions are available through CampInTouch.
The Importance of Camper Forms
Your camper’s success is our highest priority. That is why we ask you to fill out a variety of forms. We ask you to fill out all the forms honestly and thoroughly. The more details you provide, the better prepared we are to help your camper have a safe, happy and memorable time at camp. The information provided on the camper forms are what we use to make cabin assignments and provide specific training to the cabin staff.
Over the years, we have received questions from parents/ guardians who are concerned about the types of personal information we request on our forms. Some parents/ guardians are reluctant to share certain information with us because of a concern about confidentiality or stigmatizing their camper. As camp can be a “fresh start,” some parents/guardians worry that by disclosing personal information, it may create bias against their camper. In some cases, parents/guardians have told us their camper has sworn them to secrecy because they are too embarrassed and don’t want anyone to know about things like bedwetting, a tic disorder, ADD/ADHD, or an IEP they are on at school. We understand and respect those concerns, but emphatically believe that it is better to share the concern with us than to keep it a secret.
Remember, we are a care-providing partner and your camper’s well-being and success is our top priority. We can keep our end of the partnership only if we have the information to prepare our medical staff and counselors to ensure your camper is well cared for and free to have the best summer. Once you share information with us, our promise is to share it only with the people who will have direct contact with your camper. This may be our medical staff, social workers or your child’s village leader and counselors.
We believe that working together is the best chance we have of helping your camper have a safe, happy and successful time at camp. Please call us to discuss anything in greater detail or if you would feel more comfortable talking to us rather than putting it down on paper.
Forms are due by April 1. Forms can be found in your CampInTouch account, under “Forms and Documents.” If you registered for camp after April 1, please submit all forms within 10 days of registering.
Camp provides a wonderful opportunity to meet new friends, however, if your camper is coming to camp with a friend, you may both request to be placed in the same cabin. Because we know how important cabin groupings are to the camp experience, Camp Chi takes the group placement process seriously and it is one of our biggest priorities. The process of making cabin groups is very complex and difficult. We try our best to make sure that everyone will be happy. Please help us consider all campers’ feelings when making requests and understand that friendship requests are not guaranteed. We strongly discourage friendship chains (linking multiple friends), as they will be broken during the grouping process.
Camp Chi has put into place the following policies to help ensure the formation of cohesive cabin groups:
- All requests must be in writing through the form in your CampInTouch account.
- Friendship request form is to be submitted no later than April 1st.
- Changes or additional friendship requests will not be considered after May 1st.
- Negative friendship requests are strongly discouraged. If there is a significant situation that we should be aware of, please contact our office to discuss it further.
- Friendship requests of any nature cannot be kept confidential by camp staff.
- We will recognize only 2 friendship requests per session.
- While no requests are guaranteed, we do our best to honor all mutual requests. Camp Chi will contact the families involved in the event a mutual request cannot be accommodated.
Due to the complexities of forming the cabin groupings, cabin placements will not be released prior to the beginning of the camper’s session.
Medical Examinations and Immunizations
No camper will be allowed at camp or allowed to board the bus for camp unless the office has received a signed and completed medical and immunization record.
All campers must have had a physical after September 2023 signed by the camper’s physician or health department representative prior to the first day of the program. If the physical condition of the child is such that any one or more of the immunizing agents should not be administered, the examining physician, advanced practice nurse, or physician assistant responsible for the performance of the health examination shall endorse that fact upon the health examination form. No other exceptions to scheduled immunizations are permitted. It is the responsibility of the parent (or legal guardian) to update their file when the health records change.
Camp Chi meets the health and safety standards of the State of Wisconsin and the American Camp Association. Camp programs, including Camp Chi, are required to maintain participant medical information and treatment authorization forms on file. We respect the privacy of our participants and maintain confidentiality.
Camp Chi does not provide medical insurance coverage for accidents or injuries that occur while attending or participating in any activity at, or sponsored by, Camp Chi. We are partnering with CampInTouch to provide additional program protection. We encourage all families to review important information and read the FAQ.
Campers MUST have a photocopy of the family’s medical insurance card (front and back) on file at camp. This card provides camp medical staff with vital information needed in an emergency or for off-campus treatment.